Part of the workforce has no company email
Circulars run via email and notice boards — without a mailbox, news is chance or private WhatsApp groups.
For HR, people development and management
Reach every employee – simple, digital and GDPR-compliant.
Kibi Connect reaches every employee — even without a desk or a company email address. Onboarding, training and internal communication run on one platform, GDPR-compliant and hosted in the EU.
Reaches everyone — including the 40%+ without a PC.
Replaces 10 tools. Made in Germany.
- Onboard new employees in a structured way — checklists, wiki and contacts in one place
- Roll out training and safety briefings via the academy and document completion
- Secure operational knowledge before experienced colleagues retire
Your contacts at Kibi
Christofer, Maria and Verena advise you personally, run demos and webinars, and guide you through the rollout.
Whitepaper
Whitepaper for HR and people development
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Typical challenges
Why does HR communication fail to reach many employees?
Because the usual channels assume a desk and a company email address — non-desk workers in production, kitchens, depots or field service usually have neither.
We hear these points again and again from HR leads and management.
Onboarding depends on individual people
Induction happens verbally and on the side — if the experienced colleague is away, the thread is lost.
Proof of safety briefings gets tight when it matters
Safety briefings are legally required, yet the proof sits on paper lists in a folder.
Knowledge leaves with retirements
Processes, tricks and responsibilities live in the heads of long-serving employees — nothing is documented.
Resignations arrive without warning
Sentiment and criticism rarely reach HR — turnover only becomes visible with the resignation letter.
Too many separate tools, little cost transparency
Messenger, file storage, surveys, learning platform and time tracking run separately and are billed separately.
Does this look familiar?
Then let's walk through your current people processes together and show which setup fits your organisation.
How Kibi Connect supports you
How does Kibi Connect support HR and people development day to day?
News lands directly on the smartphone, onboarding runs on checklists and the wiki, training via the academy — with documented completion instead of paper lists.
Information, communication, organisation and documentation — in one place for HR work.
Reach every employee — even without a company email
News and push notifications deliver HR updates straight to the smartphone — whatever the shift or site.
- Job postings and benefits reach the whole workforce
- Target sites, departments or shifts directly
- No private messengers for HR topics
- Use surveys to hear early where the team struggles
Onboard new employees in a structured way
Wiki, tasks and files make induction a repeatable process instead of a verbal handover.
- Store checklists with owners and deadlines
- Keep instructions and contacts centrally findable
- Document experience before colleagues leave
Roll out training and briefings with proof of completion
The academy brings mandatory briefings and courses to the smartphone — completion is documented per person.
- Assign courses to roles, departments or sites
- Document completion per person, traceably
- Work through content on a smartphone, no desk
Record working time — mobile, without a time clock
Since 2022 recording working time is mandatory: with time tracking, employees clock in on a smartphone.
- Capture start, end and breaks on mobile
- Assign hours to projects, sites or departments
- Evaluate without transcribing paper slips or spreadsheets
Next step for your people work
Choose the next step that fits: book a demo, review pricing or discuss your specific use case with us.
From the founder
Most companies don't have too few tools — they have too many, and still don't reach everyone. We wanted the opposite: everything in one place in Kibi Connect, where everyone is reached, even without a company email, and GDPR-compliant.
Everyday value
What do HR, people development and management actually gain?
A workforce you can actually reach, faster onboarding, documented training and one contract instead of ten separate tool invoices.
Less searching, less chasing, more reliability in people processes.
The whole workforce is reachable
HR updates arrive directly, even without a desk or company email.
Faster and more consistent onboarding
Onboarding follows a defined process instead of who happens to be available.
Training with documented completion
Academy completions are documented per person and can be evaluated for audits.
Knowledge stays in the business
Processes and responsibilities live in the wiki — even after retirements.
Fewer tools, clearer costs
News, chat, tasks, files, surveys and academy in one platform: one contract.
Traceability and data protection
Roles and permissions, hosting in the EU, GDPR-compliant — instead of private messengers.
Frequently asked questions
Answers to questions from HR departments and management.
Frequently asked questions about Kibi Connect for HR and people development
How do we reach employees without a company email address?
Through the platform itself. Employees sign in with credentials you issue — a business email address is not required. HR updates appear in the news feed and as a push notification. Anyone who prefers not to use a smartphone can access it via a company tablet, an info kiosk or a browser.
How can briefings and training be documented?
Through the academy. You create courses and briefings, assign them to roles, departments or sites, and see who has completed them. Completion is documented per person and can be evaluated for audits and compliance requirements.
How quickly can Kibi Connect be rolled out?
First teams are usually productive within a few days. We recommend starting small — with news, chat and wiki — and adding modules such as the academy, tasks or time tracking step by step, so there is no big-bang rollout.
Is Kibi Connect GDPR-compliant and suitable for works council processes?
Yes. Kibi Connect is GDPR-compliant and hosted in Germany (Hetzner Cloud); a data processing agreement template is available. A clear roles and permissions concept separates areas and responsibilities. We provide templates and guidance for works council processes.
Bring your people work onto one platform
See in a short demo how Kibi Connect brings reach, onboarding, training and records together for your entire workforce.
Your contacts at Kibi
Christofer, Maria, Verena
Christofer, Maria and Verena advise you personally, run demos and webinars, and guide you through the rollout in your company.