Groups

Groups#

Groups in Kibi Connect are topic-specific or project-related workspaces where teams communicate, share content, and collaborate. Each group has its own feed, members, and individual settings.

Group Overview#

• In the "Groups" section, you see all groups you belong to.

• Public groups are visible to everyone. Depending on the settings, you can join directly or must be invited by an admin.

• Private groups are only visible to their members.

Create a Group#

1. Go to the "Groups" menu item.

2. Select "Create New Group".

3. Enter a name and description.

4. Optionally add a group image.

5. Set group settings:

• Type: Department, Location, Hobby, Project, or Other

• Visibility: Public (visible to all) or Private (only for members)

• Membership: Determines how new members join the group (see below)

• Group image and description: Custom branding for the group

Membership#

When creating a group, you can specify how new members join:

• Anyone can join

  • All colleagues can join the group independently.

  • The "Join" button appears in the group overview.

  • Default for Hobby, Project, and Other groups.

• By invitation only (Admin/HR)

  • New members can only be added by a group admin or HR manager.

  • The "Join" button is not displayed.

  • Default for Department and Location groups.

Manage Members#

Group admins can invite new members and manage existing members via the group settings.

• Invite: Via member management in group settings

• Change roles: Group admins can adjust each member's role

• Remove: Members can be removed from the group by admins

Create Group Posts#

1. Go to the desired group.

2. Click the plus symbol or "Create Post".

3. Select the type of post (text, poll, wiki entry, etc.).

4. Create the post as usual.

Group Roles and Permissions#

Each group member has a role that determines which actions they can perform in the group.

• Admin

  • Full administrative rights within the group

  • Can invite and remove members

  • Can assign other group roles

  • Can manage all group content

• Collaborate (formerly "Editor" / "Creator")

  • Can create content and edit any file in the group, including those from others; can only delete their own content

  • Default role for new members (can be changed by the system admin)

• Read (formerly "Member")

  • Can read, like, and comment on group content but cannot edit files

  • Cannot create their own posts

Group Types and Visibility#

• Public Groups

  • Visible to all users in the group overview

  • Joining is either free or by invitation, depending on membership settings

• Private Groups

  • Only visible to members

  • Can only be created by system admins or HR

• Department Groups

  • Special type for organizational units

  • Creation restricted to system admin and HR

  • Membership is by invitation only by default

• Location Groups

  • For location-based teams

  • Creation restricted to system admin and HR

  • Membership is by invitation only by default

Ideas for Initial Groups#

Here are some suggestions for groups that could be useful in your company:

• Department Groups

  • Marketing

  • Accounting

  • Sales

  • Human Resources

  • Production

  • IT

• Hobby and Leisure Groups

  • Running Club

  • Cooking and Baking Enthusiasts

  • Gaming

  • Book Club

  • Yoga and Meditation

  • Back Care

• Project Groups

  • Renovation Floor 3

  • ERP System Introduction

  • Customer Project XZ

• Other Groups

  • Corporate Social Responsibility

  • Feedback & Ideas

  • Commuter and Carpooling

  • Apprentices 2025

  • Onboarding Program