Skip to content
Kibi Connect
Manual Kibi Connect

Groups

3min

Groups

Groups in Kibi Connect are topic-specific or project-related workspaces where teams communicate, share content, and collaborate. Each group has its own feed, members, and individual settings.

Group Overview

  • In the "Groups" section, you see all groups you belong to.

  • Public groups are visible to everyone. Depending on settings, you can join directly or must be invited by an admin.

  • Private groups are only visible to their members.

Create a Group

  1. Go to the "Groups" menu item.

  2. Select "Create New Group".

  3. Enter a name and description.

  4. Optionally add a group image.

  5. Set group settings:

  • Type: Department, Location, Hobby, Project, or Other

  • Visibility: Public (visible to all) or Private (members only)

  • Membership: Determines how new members join (see below)

  • Group image and description: Custom branding for the group

Membership

When creating a group, you can specify how new members join:

  • Anyone can join

    • All colleagues can join the group independently.

    • The "Join" button is displayed in the group overview.

    • Default for hobby, project, and other groups.

  • By invitation only (Admin/HR)

    • New members can only be added by a group admin or HR manager.

    • The "Join" button is not displayed.

    • Default for department and location groups.

Note: For department and location groups, "By invitation only" is automatically preselected. These groups are typically managed by HR or system admins.

Manage Members

Group admins can invite new members and manage existing members via group settings.

  • Invite: Via member management in group settings

  • Change roles: Group admins can adjust each member's role

  • Remove: Members can be removed from the group by admins

Create Group Posts

  1. Go to the desired group.

  2. Click the plus symbol or "Create Post".

  3. Select the type of post (text, poll, wiki entry, etc.).

  4. Create the post as usual.

Group Roles and Permissions

Each group member has a role that determines which actions they can perform in the group.

  • Group Admin

    • Full administrative rights within the group

    • Can invite and remove members

    • Can assign other group roles

    • Can manage all group content

  • Group Editor (Creator)

    • Can create and manage their own content within the group

    • Default role for new members (can be changed by the system admin)

  • Group Member

    • Can read, like, and comment on group content

    • Cannot create their own posts

Tip: The default group role for new members can be set by the system admin under Settings > Groups.

Group Types and Visibility

  • Public Groups

    • Visible to all users in the group overview

    • Joining is free or by invitation, depending on membership settings

  • Private Groups

    • Only visible to members

    • Can only be created by system admins or HR

  • Department Groups

    • Special type for organizational units

    • Creation restricted to system admin and HR

    • Membership by invitation only by default

  • Location Groups

    • For location-based teams

    • Creation restricted to system admin and HR

    • Membership by invitation only by default

Ideas for First Groups

Here are some suggestions for useful groups in your company:

  • Department Groups

    • Marketing

    • Accounting

    • Sales

    • Human Resources

    • Production

    • IT

  • Hobby and Leisure Groups

    • Running Club

    • Cooking and Baking Enthusiasts

    • Gaming

    • Book Club

    • Yoga and Meditation

    • Back Care

  • Project Groups

    • Floor 3 Renovation

    • ERP System Implementation

    • Customer Project XZ

  • Other Groups

    • Corporate Social Responsibility

    • Feedback & Ideas

    • Commuter and Carpooling Network

    • Apprentices 2025

    • Onboarding Program