How do I write and reply to messages?
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In the open chat, you write messages, respond specifically to individual posts, send quick confirmations, and manage individual messages. This article shows step by step where to find each function.
Info
Most functions for a single message only appear when you hover over the message with your mouse (on smartphone: tap the message). Then a smiley, a reply symbol (arrow), and a menu with three dots appear.
Send a message#
Open the Chat module and the desired conversation.
Type in the input field at the bottom: Write a message...
Write your text and send it using the send symbol (paper airplane).
📷 Screenshot: The "Message" input field at the bottom with the send symbol.
Send a quick reaction#
When you hover over a message, the smiley symbol appears. If you click on it, you can attach a smiley as a quick reaction to the message.
What do the emojis mean?#
This overview ensures a common understanding within the team so that reactions are clearly understood.
Emoji |
Name |
Meaning |
|---|---|---|
👍 |
Thumbs up |
Confirmation, agreement, "Read" / "All clear" |
✅ |
Green checkmark |
Task completed, approval given, checked off |
❤️ |
Heart |
Strong appreciation, sympathy, team cohesion |
😊 |
Smile |
Friendliness, softening requests, positive atmosphere |
👀 |
Eyes |
"I'll look into this", "In progress", "Noted" |
👏 |
Clapping hands |
Praise, recognition, "Well done!" |
🎉 |
Party popper |
Milestone reached, launch, celebration |
🚀 |
Rocket |
Project start, launch, high pace, growth |
🙏 |
Folded hands |
"Thank you very much", polite request, great gratitude |
🤔 |
Thinking face |
Follow-up question, concerns, need for discussion |
Reply to a message#
With a reply, you specifically refer to a particular message. The original message is quoted in the process.
How to find the function:
Hover over the desired message.
Click the reply symbol (arrow)
The message you are replying to appears as a quote above the input field.
Write your reply and send it.
Info
If you no longer want to reference this message in your reply, remove the quote by clicking the × on the reply note before sending.
Delete a message#
How to find the function:
Hover over the message and open the three-dot menu.
Select Delete for me or Delete for all.
Confirm the security prompt.
The difference:
Delete for me: The message disappears only from your view; everyone else still sees it.
Delete for all: The message is removed for all participants. Available only for your own messages; in groups, administrators can additionally delete others' messages.
Warning
Deleted messages cannot be restored. If the message contains an attachment (image, video, or file), it will also be deleted.
Create a task from a message#
From a message, you can directly create a task so that no to-do gets lost in the conversation.
Open the three-dot menu of the message.
Select Create task.
The message text is transferred. Add the details and save the task.
Info
This menu item only appears if the Tasks module is activated in your Kibi Connect and you have access to it.